Producing

For this piece, I also took on a producing/facilitaing role working alongside Amy and Becca.

Procurement and Budgeting

When we first knew we’d be doing a piece about wires, it was a very daunting thought as we knew it would be incredibly expensive. Originally, we were looking to source them through donations from various groups (Manchester Student’s Group, Didsbury M20 etc.) and approaching scrapyards. I suggested we could look at using hosepipe for thicker cables as dressing as it could be cheaper as it’s plastic with no copper. Miraculously, Jake, Alicia and Abi were able to procure more than we imagined - Jake through various companies, Alicia through her dad as well as found wires in the Pamona wastelands when she was doing her shoot and Abi through work whilst they were doing renovations.

Our provisional budget was £140 but we also put in £10 each to expand it by £100.

I tried to keep costs as low as possible by shopping around - the MakeMore Store was a great resource for various things like paper and DVD discs, cheaper than other retailers. I tried to encourage our group to do so as much as possible and even went to the shops myself - at one point someone wanted to purchase head torches for about £6 each, but after going Poundland I was able to source some for £1 - marginal gains that would definitely add up as we got closer and closer to going overbudget.

Risk Assessments

Risk assessments were for the most part Abi’s job but I contributed to it by converting Abi’s original risk assessment that they had used into another one following the university Tech team’s layout and matrix so they were freed up to do more rehearsing. Whilst it was a bit of an arduous process, I found it a lot quicker than it could potentially have been because Abi’s work on it was so extensive and well thought out. Having watched the play from the audience’s perspective a few times, I had a few more insights to add to Abi’s risk assessment and tacked on a point about making sure Jess who would be on stage knew what to do (by way of a St John’s Ambulance video) in the event that Maxx was to accidentally choke during the apple scene as it could be less disruptive to the play having her help him as it’s sometimes in their nature to co-operate as part of the piece. I added in another row about the risk of the apple being thrown (projectiles/objects thrown at velocity), appliances being PAT tested and a row relating to the risks the film crew that came in on the 16th could pose (as the risk assessment had not been updated to reflect this at that point).

Feedback

As we weren’t in the piece and especially because myself and Becca didn’t spend as much time in the rehearsal space watching the process up close as we were doing other tasks, we were in a good position to give feedback. We were detached enough to not fully know what was going on and experience it fresh but also was close enough to the process to know what they were aiming to achieve so could feedback better on whether they were actually doing it.

6th April 2022

Of course, these were just our opinions - not demands. And some of the things we originally did not like (like the clarinet or Alicia in the space) ended up working more with the final iteration. It’s an important lesson to learn about how ideas that seem random and not very coherent can be made to work.

6th May 2022

(In this run, it’s just Val and Becca’s feedback as Amy had to cover Jess as she had work)

 Team Meetings

As Production Manager, Amy tended to chair these meetings and set agendas but as producers we had a role in updating the group on our projects and I would occasionally do my own team briefings (in particular about the film crew coming in).

I would on occasion also take the minutes for these meetings for the more formal sit down ones.

Val Vettore: Filmmaker. Producer. TV Repairman?

A slightly unexpected part of my job was that I became a part time technician for the group mainly in regards to the televisions.

Firstly - setting them up. As old TVs, there was no space for USBs like with the flatscreens. To get videos playing, I sourced some DVD players to use and had to burn our films from MP4 files on a USB to the disc. These DVD players would be connected using RCA cables to the 4 inputs on the switcher, and from the switcher we’d have 4 RCA cables that used the TVs as outputs. During the run, we encountered problems with Alicia’s film which I had to determine the cause of which after testing the switcher, DVD players and discs - I realised it must be the wire itself. This was very jarring as it meant shifting all the heavy cables dressing the set, ripping up the tape and redoing it and it was simply not possible to be done by our first 6PM showing so Chris used the switcher to move the films about so all could be shown for that run and I did the works by the following day whilst they were on lunch break.

Potential issue number 2 arose with the inclusion of the live feed camera - the group were apparently told there were no live feed cameras available to book out and they seemed resigned to scrapping it - as I had experience with live streams following on from Val’s Haunted Discotheque I put myself forward to sorting it out. As we wanted to use CRTs there was an added challenge there as we couldn’t simply plug into a HDMI. I knew the camera needed a mini-HDMI so used that going into a HDMI. From there I got a HDMI to RCA adaptor (making sure HDMI was importantly the input and RCA the output). I had to make sure it was plugged in and made sure it was set to PAL (which is European) rather than NTSC (which is North American). From there it used a normal RCA cable from the adaptor to the TV.

We had initially only booked out 4 CRTs (one per film) and were going to use a bigger flatscreen but Alicia brought in a CRT she owned that she wasn’t sure if worked. I was able to get it working and we were excited to possibly use it - except it didn’t take RCA like the others but rather SCART. I wasn’t put off by this and we were able to source a RCA to SCART converter.

We had a showing with our project supervisor Kevin, who mentioned there were issues with visibility - and this could possibly be helped by having the live feed available on all screens via the switcher. Alicia decided she wanted to combine my two films onto one disc so we could free up space on the switcher for the live feed camera but I objected to that. In my mind, having the two playing back to back in a loop muddies the separate stories the films tell as they’re thematically very different and for an audience that isn’t going to be watching both fully for long, they simply wouldn’t get the intended meaning or experience.

I sought out a compromise that would mean I could keep my films separate but still have the live feed on a CRT whilst making it more visible. When looking for little adaptors for the yellow video cable for the CRTs, I had seen a larger TV in the store cupboard and contacted Jim from Studios and Galleries to see if it was functional. He said he’d get back to me after giving it a PAT test but if it was to pass he’d be happy for me to have it - which it did. Problem solved!

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